Notion is a simple yet powerful business management tool designed to help you streamline workflows and manage tasks from across teams in your company seamlessly. It offers a range of features and capabilities that makes managing anything business super easy.
The versatility of Notion allows you to set up a system for all your company’s functions. Be it marketing, HR, accounts, or admin - all departments can work in tandem with each other on Notion. Even if they use different tools, they can integrate them all with Notion without disrupting their workflows.
Further, each department can have its space - detailed with folders, dashboards, and databases to ensure that it functions like a well-oiled machine.
No two companies customize Notion the same way, but most follow a theme.
Here are some common ways businesses put Notion to use.
1. Website creation
Notion is an excellent headless content management system. That means it can store, share, and organize data — but you need a cutting-edge tool like Super to synergize with Notion to create aesthetic, SEO-friendly, and fast websites.
Super helps you use Notion as a CMS to create stellar business websites. With Super, you get:1. A feature-rich platform to design and customize your business website to your taste.
2. A custom domain that helps you build a brand presence.
3. A fast-loading website that minimizes bounce rates.
4. A fully responsive website that renders well on mobile screens.
5. Excellent SEO capabilities that help you generate traffic from search engines.
6. Powerful integrations to help you use your favorite tools with your Super website.
Super also offers a range of ready-to-use templates that align perfectly with your business needs.
Notion Templates for Business websites
2. Managing Marketing Campaigns
Marketing campaigns are complicated. There are many moving pieces. You need a tool that helps your team track every stage of the campaign lifecycle: planning, execution, optimization, and reporting. Notion is a perfect fit for this use case.
Notion lets you create tables and databases that can be reorganized into different views. The below image is one such example. Here, we morphed a simple tabular database into a timeline view in a single click.
This Gantt chart shows the complete journey of a content piece from conceptualization to execution in a single view.
Businesses are gravitating away from spreadsheets and moving to Notion for creating and managing their content calendar.
Notion allows content marketers to see the same calendar from many perspectives that solve disparate use cases. For example, with the Kanban board view, the content team can track the status of a content piece.
They can move each card among columns when the status changes. This makes managing content projects very convenient.
Content marketers can also access the calendar view to check which content pieces are scheduled to go live on any given day.
You can manage many more marketing workflows through Notion. We showed examples from content marketing, but you can create similar databases for other marketing channels and have dedicated teams manage them.
You also can store, analyze, and visualize data from all marketing campaigns across channels on Notion.
3. Human Resources Management
The human resources function is data-heavy. It is an extremely complex department that involves managing hundreds of employees, each with a different data permutation. It requires all the sub-functions to work in tandem with each other to ensure data consistency.
Further, the database needs to be flexible enough to accommodate new data points over the months and years that an employee spends in an organization.
Notion perfectly meets the versatility and flexibility that the HR function demands. You can set up different workflows for all sub-functions - Recruitment, Onboarding, Performance management, Payroll management, Leave Management, etc.
It is also easy to reuse and combine databases in Notion. For example, you can create a table that maps the candidate feedback with the number of interview rounds in just a few steps in Notion, even though both datasets sit in different databases. Few tools provide such flexibility.
4. Project Management
As we covered in the previous two examples, Notion is a powerful tool for project management across all niches. It helps you set up milestones and visualize them from all perspectives. With Notion databases, answering these project management questions is easy:
1. Which milestones are behind schedule?
2. Who owns tasks related to the milestone?3. What are my upcoming deadlines, and how close is my team to meeting them?
Notion makes it easy to identify red flags so you can deploy the contingency plan when required.
Here are some cool project management features that Notion offers:
Notion allows you to create a visual overview of your project where you can see how each task is placed. You can set up project stages like To-do In-Progress, and Completed and place your tasks in the relevant columns.
The marketing campaign view we covered earlier is the perfect example of Kanban.
We have six stages - Content Brief, In Progress, Under Review, Ready for Publishing, Ready for Design, and Published.
As soon as the content brief (Column 1) for the task How to find BOFU keywords is created, the writer can drag that task under the In Progress column.
Each task has descriptions, attachments, checklists, deadlines, and many other meta details.
Notion allows you to sort the tasks based on any meta detail you like. This makes planning and managing tasks easy.
Notion allows you to add all team members to the relevant project boards. The project managers can then assign tasks. Your employees can also transfer ownership of tasks to others. Each of those transfers triggers notifications to the new owner, informing them about the new action item in their bucket.
See the Next Action With field in the above image? The current owner can tag the next owner there to trigger the notification.
Notion users can also comment on tasks and have a discussion without having to jump to Slack. This made sharing feedback easy.
5. Central Dashboard Creation
As your business scales, your Notion database will grow. There will be many teams working on various tasks under many departments. Things will get complicated. Even though Notion is designed for simplicity and ease of use, it’s ultimately up to the users to keep it organized.
And the best way to stay organized is by creating a dashboard in Notion that everyone in your organization can access. It can take the shape of a dynamic news bulletin or a repository of the tribe's knowledge.
Here’s what a typical dashboard on Notion looks like.
6. Maintaining Knowledge Center
The knowledge center is where your employees can find all the relevant information about the company’s policies. Be it your culture code that seldom changes or next week’s seating arrangement - every document finds its way to the knowledge center.
You can create the knowledge center in Notion and grant access to every full-time employee in your organization easily. You can also link to it through your company’s dashboard.
All organizational departments need to analyze their performance. They must identify gaps and brainstorm ways to plug them. Businesses rely on effective reporting to get a complete company overview.
You need not jump to any other tool if you are on Notion. You can create databases with unique fields to track how each department performs. After entering the data, you can visualize them through the different table presentation styles that we discussed in the previous sections. Notion also facilitates integration with other tools to visualize data even better.
In summary, Notion can help you generate key insights that guide business decisions.
Can you use Notion for business?
Yes, Notion is highly effective for all business purposes. You can use it for project management, team collaboration, marketing campaigns, accounts management, and more. Notion offers customizable templates that make it easy to set up complex workflows.
Further, you can create a centralized dashboard for all your departmental activities. Notion also integrates with other tools that your team relies on, making it easy for employees to manage everything from a single platform.
Is Notion free for commercial use?
Notion is free for 10-member strong teams. Scaling businesses must sign up with their Plus, Business, or Enterprise plan based on their team size. Here’s a summary of the three plans.
Pricing per user per month, when paid annually
Contact Sales for details
Team size supported
Custom Guest Limit
Notion is not free, but creating a website on Notion need not be too expensive. Super helps you create aesthetic websites fast. And you don’t need to be a coder or designer to build your business website.