Your Notion workspace is where all the action happens. It’s the hub where you can organize data the way you want, be it for yourself, your team, or the company. By creating a workspace in Notion, you can secure space exclusively to a specific category of activities.
For example, you may have a workspace for yourself where you track your personal weekly planner, set reminders to pick up groceries on the way to work, etc. You can also have another workspace for your team where you can store your dashboards, project databases, etc. Your team can access the second workspace but not the first one even when both are under the same Notion account.
In this article, we will show you how to create workspaces in Notion and how to switch between them.
Here’s how to create a workspace in Notion:
After logging into Notion,
1. Click on your workspace name at the top-left corner of your screen, then on the “...” icon, and finally click on “Join or Create Workspace”
2. Determine the purpose of the workspace
On receiving the command to create a new workspace, Notion will prompt you to select the purpose behind creating the workspace. You can choose to create one for yourself, your school, or your team.
Select the option that applies the best to your requirements. You need not worry about being able to access all features available with your Notion plan — you can access them all, irrespective of the purpose of your workspace. Notion will only customize the workspace as per your input.
3. Set an icon for the workspace and give it a name
While setting an icon for your new workspace is optional, it’s best that you set one, primarily to make it identifiable among others. An icon will also make your Notion look more aesthetic.
Also, give the workspace a name that resonates the best with its purpose. For example, if you are planning to create a workspace to manage your design tasks, you can simply name it as - “Design Team.”
4. Invite your team to the new Notion workspace
Next, Notion will prompt you to invite your team to the workspace. There are two ways to invite them:
1. Type in their email addresses
2. Get the shareable link to joining the workspace and share it within your existing group. Anyone who can access the URL can join the workspace.
You can even skip this step and do it later. Or even invite no one if you created it for personal use.
5. Check out the new Workspace
Alright, your workspace is ready now. You can get started with:
1. Creating Notion pages
2. Organizing content into Notion folders
3. Creating dashboards
4. Managing projects with databases
5. Customizing Notion templates
And many other activities.
In fact, you can also easily create a website with Notion with Super.
How to switch workspaces in Notion?
Click on the workspace name at the top-left corner of your screen and click on the workspace that you want to access from the list that appears. Notion immediately populates the data in the workspace with the preset design on your screen.
How many workspaces can one create in Notion?
You can create as many workspaces as you need with your free plan. You can create one for each team, or even create one workspace and manage teams under different teamspaces.
How to create a private workspace in Notion?
While creating the workspace, one of the Notion screens will ask you to mention the purpose — select the “For Personal Use” option to create a private workspace. Don’t worry if you chose another option, you can keep the workspace private by not inviting anyone to join.
How to create a shared workspace in Notion?
You can select the option “For my team” while creating a Notion workspace to create a shared workspace. In the next screen, Notion will prompt you to send joining invites to your team by either entering their email addresses or providing a joining link that you can share with the team.