The capability to duplicate Notion pages allows users to create content once and use it forever. For example, a designer needs to create a Notion blog post template once, and writers can duplicate it for as many articles as they create.
Furthermore, this feature is a godsend for creators who create Notion templates and sell them online. Their clients can simply duplicate the template into their Notion account and customize it.
Open the Notion page you want to duplicate and click the ‘...’ icon, appearing at the top-right of your screen to open the options menu. Click the ‘Duplicate’ option from the list. Notion will immediately create a duplicate version of the page in the same folder as the original.
Let’s explore the four-step process in detail:
1. Open the page you want to duplicate
Create a new Notion page or open one that you want to duplicate.
For reference, we will use an agency’s dashboard page as a sample. Here’s what it looks like.
2. Duplicate the Notion page
Click on the ‘...’ icon at the top-right of your page and then click on duplicate
Doing that will immediately create a new version of the file in the same folder as the existing file.
You can find it in the left pane of your Notion screen as shown in the below image. Notion automatically adds ’(1)’ to the file name to avoid keeping two pages with the same name in one folder.
Notion will also auto-open the duplicate version of the page for you to modify it.
3. Move the duplicated version of the page to the preferred folder
You may want to grant access to the duplicated version of the page to your clients or teams but you don’t want them to be able to edit the original version. To ensure that, simply drag and drop the page to a public folder - if it is visible in the left pane. But given how confusing Notion can get, the “Move to” option is a better way to do that.
You can find it by clicking on the ’...’ icon.
Clicking on ‘Move to’ prompts Notion to open another window that shows all the folders you can access. You can then dig into subfolders and move your page to the preferred one.
4. Update the access settings of the page
Now the duplicate version is ready to be shared with anyone. You can choose to share it with a particular team or make the Notion page public. Alternatively, you can also grant access to individual accounts if you plan to sell your pages.
To enable any of these settings, click on the “Share” button at the top-right corner of your screen and enter the email addresses of the people that you want to share your content with.
Alternatively, if you want to make the page public, turn the toggle on for “Share to web” and customize the access.
More methods to duplicate pages in Notion
Duplicating from the left pane in Notion
A faster method to duplicate Notion pages is by clicking the ‘...’ icon in the left pane, right next to the page that you want to duplicate, and clicking on “duplicate.”
All other steps remain the same but this method can save you some time.
Duplicating using shortcut
The fastest method to duplicate, however, is by using the shortcut - CMD + D for Mac or CTRL + D for windows.
Duplicating Notion pages with a template button
Here’s how to use the Notion button block to duplicate a Notion page:
1. Create the Notion page
2. Create a button block
Type ‘/button’ in the page and click the button block.
3. Add an action
Click on the ‘Add action’ button and select the ‘Insert blocks’ option.
4. Drag all blocks in the page into the button
5. Click on the button to duplicate the page content
Here’s why you are unable to duplicate a page in Notion
- You don't have the permission to duplicate the page. Some pages are locked by the owner or they might have granted you a ‘read-only’ access. In this case, reach out to them and ask for the appropriate levels of access.
- The page is part of a database and cannot be duplicated separately. To fix this, you can share the whole database with the same audience that should be able to access the duplicated version. If that’s not an option, you can simply copy and paste all the blocks of the original page into another page in a different database or folder.
FAQs
What is the shortcut to duplicate a page in Notion?
The shortcut to duplicate a Notion page is to press "Ctrl" or "Cmd" + "D" on your keyboard.
How long does it take to duplicate a Notion page?
You just need up to 5 seconds — in fact, one second if you use the shortcut. However, it may take longer to customize the duplicated page and set access controls.
Replicating pages is a handy feature for anyone trying to distribute Notion-based content without allowing edits in their original content. By following the steps and shortcuts we shared in this article, you can duplicate content in no time.
Why isn't the Notion duplicate function working for you?
One prevalent reason for being unable to duplicate a Notion page or template is that the owner did not enable the option of duplicating the page when sharing it with you. While you can view or comment on the page, you cannot duplicate it until the owner grants the appropriate level of access to you.
How to duplicate private pages in Notion?
Duplicate a private Notion page by clicking the ‘...’ icon at the top-right of the screen and selecting the ‘Duplicate’ option. This will create a duplicate version of the page in the same private folder as the original page. The duplicate version is set to private by default but you can make it publicly available if you want.
How do I allow someone to duplicate my Notion page?
It’s a simple three-step process — First click on the “Share” button at the top-right corner of your screen. Next, click on “Publish” and then on the “Publish to web” button. Finally, turn the toggle on for the “Allow duplicate as template” option.
After completing these steps, share the URL of the page with others, and they will be able to see an option to duplicate the page into their workspace.
How to duplicate multiple pages in Notion?
Select all pages you want to duplicate, click on the six-dots icon next to any of the selected pages, and then on ‘Duplicate’. Notion will insert duplicates for all selected pages in the same folder.
How to duplicate a shared Notion page?
Duplicate a shared Notion page by clicking the ‘...’ icon at the top-right of the screen and selecting the ‘Duplicate’ option. This will create a duplicate version of the page in the same Notion folder as the original page. The duplicate version is set to private by default but you can turn it into a public page if you want.
Can someone see if you duplicate their Notion page?
The page owners won’t get notifications when someone duplicates their page. There is no way for them to know who duplicated their content.
