Table of contents
- What you can do with Notion Trello integration
- Before you start your Notion and Trello integration
- Decide your workflow
- Prepare your Trello boards
- Plan where data will live in Notion
- Import a Trello board into Notion (Step by step)
- Step 1: Set up your Trello board
- Step 2: Import Trello into Notion
- Step 3: Fix the layout of your imported board in Notion
- Step 4: Set up property visibility and basic property mapping
- How to embed Trello cards in Notion
- When to use embeds vs imports
- Best practices and common pitfalls for Trello Notion integration
- Property and status mapping tips
- Permissions, security, and who should connect Trello to Notion
- Troubleshooting when imports or previews do not work
- Frequently asked questions
- What is the easiest way to start with Notion Trello integration?
- When should I import a Trello board into Notion?
- When should I embed Trello cards instead of importing?
- Will my Trello labels and dates move into Notion?
- Will embeds and imports update in real time?
- Can I connect more than one Trello board to Notion?
- How do I avoid a messy setup with Notion Trello integration?
Notion and Trello are great at different things. Notion gives you a flexible place for notes, docs, and databases, while Trello keeps work moving on simple boards that show you what is happening at a glance. Many people end up using both tools side by side because each one solves a different part of their workflow.
With Notion Trello integration, you can keep that visual flow from Trello while letting Notion handle planning, documentation, and reporting in one workspace. Instead of jumping between tabs all day, you can bring important boards and tasks into Notion so everything you need feels closer and easier to review.
In this guide you will see how to import a Trello board into a Notion database and how to embed Trello cards in Notion for quick context. The steps are simple and do not require any technical skills; you will also get practical tips and examples so you can choose a setup that matches the way you already work.
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What you can do with Notion Trello integration
You can bring your existing Trello boards into Notion so tasks, notes, and project details live in one place that is easier to scan and maintain. This keeps planning, documentation, and day to day work closer together, instead of scattered across separate apps.
At a high level, you can import an entire Trello board into a Notion database or embed live Trello cards and boards inside your pages. Importing works well when you want a long term home for tasks, reports, or archives in Notion. Embedding is better when you still want to work in Trello, while letting Notion act as the central hub that shows what is going on.
Here are a few things this kind of setup can help you do.
- Turn a Trello project into a Notion database you can filter, group, and report on.
- Build a shared project home where specs, notes, and an embedded Trello board sit side by side.
- Give cross functional teams a single page where they can see status without opening Trello every time.
- Create a personal dashboard that shows key Trello cards next to your goals, calendar, and notes in Notion.
Before you start your Notion and Trello integration
Before you set up Notion and Trello integration, it helps to be clear about how you want the two tools to work together. A tiny bit of planning here will make the rest of the setup smoother and easier to maintain.
Decide your workflow
Ask yourself what you really want. You can move fully from Trello into Notion by importing boards and managing everything there. Or you can keep Trello for daily execution while using Notion for planning, docs, and reviews, with a light connection between the two.
Prepare your Trello boards
Clean boards import better than messy ones. Before you bring anything into Notion, quickly tidy your Trello board.
- Archive old lists and cards you no longer need
- Make labels consistent
- Check dates and card titles so they still make sense
Plan where data will live in Notion
Decide which workspace, page, or database will store your imported tasks so they do not end up scattered. Many people like a single Projects or Tasks database, then create filtered views for each team or client. When you do this first, your Notion and Trello integration feels organized from day one.
Import a Trello board into Notion (Step by step)
One of the most practical ways to start with Notion Trello integration is to bring an existing Trello board into Notion as a database. This is useful if you want a central place for reporting, project overviews, or if you are slowly moving your workflow into Notion while keeping the structure you already use in Trello.
Step 1: Set up your Trello board
Start on the Trello side. Log in to Trello and create a new board or open the board you want to move. Add your main lists such as “To do”, “In progress”, and “Completed”, then create cards for your tasks and drag them into the right lists.
Open the cards and fill in the details you care about. You can add labels, start dates, due dates, checklists, descriptions, and attachments. A clean and consistent board makes it easier for Notion to turn those pieces of information into clear properties when you integrate Trello and Notion through import.
Step 2: Import Trello into Notion
Now open Notion. Go to Settings in the left panel, choose Import, then click Trello from the list. If it is your first time, Notion will ask you to log in to Trello and show a permission screen so you can allow access. This is the step where you connect Trello to Notion in a safe way, so Notion can read your boards.
After you approve the connection, you will see a list of your Trello boards. Select the board you prepared and confirm. Notion will automatically create a new page that contains a database based on that board. It does this every time, even if you opened Settings from inside another page. If you prefer the imported board to live under a specific section, you can simply drag or move that new page in the sidebar and drop it under any existing Notion page.
Step 3: Fix the layout of your imported board in Notion
Open the new page that Notion created from your Trello board. You will see a database with your cards and columns. If it is not already in board view, change the view type to a board so it feels closer to what you are used to in Trello.
From there, drag the columns into the order that matches your usual workflow. If you see an extra column such as “No status”, decide whether you want to keep it, hide it, or move its cards into a more useful column. The aim is to have a clear left to right flow that makes sense at a glance.
Step 4: Set up property visibility and basic property mapping
To finish, tidy up the properties so the board is easy to read. Open the view settings and choose property visibility, then pick which fields you want to show on each card, such as status, labels, and dates. Hiding the rest keeps the board simple for everyday use.
In most imports, Trello lists become a status or select property in Notion, labels become tag properties, and due dates turn into date properties. Once you understand this mapping, you can rename and reorder properties so they match your language and your process. When you are happy with the layout, you can duplicate this page as a template for future projects, so every new import starts from a clean, familiar structure.
How to embed Trello cards in Notion
Sometimes you want Trello to stay as your main place for moving cards, but you still want the most important tasks to show up inside Notion. Instead of copying information by hand, you can embed Trello cards in Notion as a quick way to pull a live view of a card into your project pages so everyone sees the same thing.
- Copy the URL of the Trello card you want to show in Notion. You can open the card, then use the share option or just grab the link from your browser.
- Go to the Notion page where you want that card to appear, then paste the link directly into the page.
- When the small menu appears above the link, choose the option called “Preview”. Notion will turn the link into a rich card that updates when the Trello card changes.
When to use embeds vs imports
Embeds and imports solve different problems, so it helps to be clear about what you need. If your team still spends most of its time inside Trello, embeds are usually the better fit. If you want Notion to become the main place where you track and analyze work, imports make more sense.
Use embeds when you want quick visual context while Trello remains the source of truth. You keep working on the Trello board, but important cards appear inside your Notion pages for everyone to see. Use imports when you want to manage tasks fully in Notion, use filters and views, and build reports without opening Trello each time.
You do not have to pick only one method. A lot of teams import a board for reporting, then embed the live Trello board on a project home page. That way, Notion gives you structure and history, while Trello still feels like the familiar board you move cards on every day.
Best practices and common pitfalls for Trello Notion integration
Good habits can make Notion Trello integration feel smooth from day one. A few careful choices around properties, permissions, and troubleshooting will save you from confusion later. Think of this as a short checklist you can keep nearby whenever you bring a new board into Notion.
Property and status mapping tips
When you import a board, Notion creates properties based on what it finds in Trello. Lists usually become a status or select field, labels turn into tags, and due dates become date properties. Take a moment to rename these so they match the language your team actually uses. Clear names help people trust the system.
Try to keep status names simple and consistent. Pairs like “To do”, “In progress”, and “Done” are easier to scan than a long list of slightly different phrases. If you see duplicate fields or properties that nobody understands, clean them up early instead of letting clutter grow. This is where careful Trello Notion integration makes your database feel like a calm dashboard rather than a noisy import.
Permissions, security, and who should connect Trello to Notion
It is usually better if one person, such as a workspace admin or project owner, is responsible for pressing the button to connect Trello to Notion. That person can review which Trello boards are visible and which Notion workspace is linked, then explain the setup to the rest of the team. It keeps access under control and avoids surprise connections.
From time to time, review the integrations in Notion and in Trello. Check which boards are linked, who can see them, and whether those connections are still needed. If someone leaves the team, revoke their access and update any shared pages. Treat Notion and Trello integration as part of your normal security checks, not something you set once and forget.
Troubleshooting when imports or previews do not work
If something feels off, you can usually fix it with a quick check. Here are a few common problems and simple ways to handle them.
- The “Preview” option does not appear when you paste a Trello link; make sure Trello is connected in your Notion settings and confirm that you are using a card link, not a full board link.
- A board is missing from the import list; check that you still have access to that Trello board and try re authorizing the Trello connection in Notion.
- An embed block will not load; confirm that the Trello board is not private to another account and that the link you used is correct.
If you keep these small checks in mind, your integrate Trello and Notion setup will be much easier to maintain. Problems will still appear from time to time, but you will know exactly where to look first.
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Frequently asked questions
What is the easiest way to start with Notion Trello integration?
The simplest path is to import one Trello board into a Notion database. You will see the same cards and lists in a Notion view, then you can clean up properties and layout from there.
When should I import a Trello board into Notion?
Use imports when you want Notion to become the main place where you manage tasks and projects. It works well for reporting, central dashboards, or when you plan to move away from Trello over time.
When should I embed Trello cards instead of importing?
Embeds are best when you still want to work in Trello but need visibility inside Notion. You can show only the most important cards or boards on a Notion page so everyone sees context without leaving the workspace.
Will my Trello labels and dates move into Notion?
Yes. When you import a board, lists, labels, and due dates usually become properties in Notion that you can rename and organise. You may need to tidy them a bit after the import so they match your naming style.
Will embeds and imports update in real time?
Embeds usually show live Trello data, since they are pulling from the original board. Imports are more like a snapshot at the time you imported, although you can always re import or update data manually.
Can I connect more than one Trello board to Notion?
You can import or embed multiple boards into different Notion pages or databases. Just make sure you label and organise them clearly so people know which board belongs to which project.
How do I avoid a messy setup with Notion Trello integration?
Start small, for example with one project board, then improve the structure before you add more. Keep status names simple, review properties after each import, and write a short note on each Notion page that explains how that page connects to Trello.
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