Organizing data is one of the most crucial aspects of businesses of all sizes. Be it a one-person business with a Notion portfolio or a large organization, the ease of processing data and generating insights from it determine how agile the company is and how smoothly it functions.
Notion tables simplify the storage and management of data. They offer flexibility, an excellent user experience, and the ability to collaborate with your team on projects.
Here are the 5 steps to creating tables in Notion:
1. Create a Notion table block
First, create a new Notion page or navigate to an existing one where you want to set up the table. Next, create a table block by typing ‘/’ and selecting Table from the list of Notion blocks.
For this example, we are creating a travel planner in a tabular format. So we have set the table name to Travel Planner.
And here is what it looks like:
It has a bunch of columns and rows to include all the details about the day-to-day activities. We will use this as an example to show all the steps for creating and using a table.
2. Add columns to the Notion table
The simplest way to add a column is by clicking on the ➕button at the rightmost point of the table.
If you want to insert a column to the left or right of another column, click on the 6 dots icon that shows up every time you hover over a column and select Insert Left or Insert Right depending on where you want to place it.
You can also use the same view to add color to the column, duplicate it, clear all content, or delete it. You can also rearrange your Notion table columns by clicking on the 6 dots icon and dragging the columns anywhere in the table.
3. Add rows to the table
To add a new row at the bottom of the table, click on the ➕button as visible in the image below. It will appear when you hover over the current last row for both full-screen and inline Notion tables.
If you intend to insert a row between two rows, click on the 6 dots icon towards the extreme left of the row and click on Insert Above or Insert Below depending on where you want to insert the row.
You can also use all other options that were available for columns. You can move rows around for consistency or setting up a cleaner Notion table format.
4. Set header rows and columns
This option lets you set a different color for the first row and column of your table. To activate it, click on Options at the top-right of your table can turn either or both toggles for the Header column and Header row.
5. Share your table
Notion allows you to share your tables, just like any other block. Click on Share at the top right of your screen and select the audience. You can share with individuals, your teamspaces, or with everyone on the internet by making the table public.
How many rows can a Notion table have?
There is no limit on the number of rows that your Notion table can have. You can include as many as you require.
How do I copy a table from Notion to excel?
- Go to the page where your Notion table is located. Next, click on the '⋯' icon at the top right corner of your screen, and click on Export. Set the download file format as CSV.
- Create a new Google Sheet and import the CSV file there.