One of the biggest challenges for regular Notion users is keeping their workspace clutter-free. With so much content being produced by all the teamspace members, keeping everything organized is a challenge.
One of the primary ways of keeping the workspace tidy is by creating a hierarchical structure to organize content. This means, users can create a primary page that contains all content specific to a theme or topic in the form of subpages. This way, you can classify content into buckets and access it quickly when required. In this article, we will show you how to create that hierarchy through subpages.
Here are the six steps to creating a subpage in Notion:
1. Create the parent page
The first step is to create a folder in Notion that doubles up as the parent page for all the subpages under it. To create the new parent page, click on the “+” button next to your preferred teamspace as shown in the below image.
This will trigger the New Page view where you can add meta data and create content from scratch. As an example, we will create the parent page for a content marketing team that targets the keyword “Social Media Marketing.”
Here’s what the sample page looks like:
It’s essentially a blog post — all subpages under it would have something to do with the primary topic - “Social Media Marketing.”
You can also see this page show up as the parent page in the left pane of the screen.
2. Click on the “+” button next to the parent page
Alright, we are all set to add subpages under the “Social Media Marketing” page. To do that, hover over the parent page and click on the “+” icon that appears as shown below.
Doing that will initiate a new subpage. As you can see in the below image, the subpage shows up under the main page of “Social Media Marketing.”
Another way to add subpages
There is a much faster way to add subpages in bulk. Just add all the subtopics in the main page and turn them into links.
Here is an example of how you can do that:
We have added a list of topics, selected them together as a singular block, and turned them into pages.
The above image shows that all the subtopics appear not just in the page body but also in the left pane as subpages.
3. Add content to the subpage
Now that your subpage is ready, it’s time to add content to it. You can use the subpage as a blog post, template, dashboard or anything else.
What is necessary is that the subpage should be associated with the topic of the parent page. Sticking with our example of “Social Media Marketing”, the subpage should be something about social media, like - “Best practices for creating social media profiles” or “Maximizing reach and engagement on TikTok”. It should not be something totally different like “How to manage your business accounts.”
The idea is to keep similar pages together so that your content on Notion stays organized and you don’t spend more than half a minute to find it.
4. Design your subpage
Notion offers many capabilities to help you make your pages look aesthetic. You can add an icon, cover image, or play with the font colors to give your content the look and feel that you want.
You can unlock even more design features by publishing your content on your website. Super is a powerful Notion website builder that offers stunning design features for your webpages. You can design your subpages to brand and drive leads from them!
5. Share the subpage
Your subpage is ready now! You have written content and made it look professional. It’s time to share it with a relevant audience.
Selective sharing of content is one of the important capabilities of Notion. For example, if you use Notion for content planning, you may want to share your pages within your team first for review and design input. And later, once the final draft is ready, you may want to share a duplicated version with everyone on the internet.
You can share access controls of your subpages by clicking on the “Share” button at the top-right corner of your screen.
You can then select any of the share options as displayed in the below image.
6. Publish the subpage to your website (Optional)
The above image also gives you an option to “Share to Web.” This option allows anyone with the link to access the Notion page. Now that you are ready to share content with potential clients or leads, why not build a website and represent your brand effectively?
By using a powerful website builder like Super, you can not just create a professional-looking website but also make your public Notion subpages SEO-friendly. You can start with a custom theme, get a custom domain name, create a navbar and footer, and do so much more! And most importantly, you can create a version of you who is always online and generates leads to your business.
Be it a portfolio or Notion blog, Super can help you build a high-performance website without knowing how to code.
FAQs
What is a subpage in Notion?
A Notion subpage is a page that is nested under another page, known as the parent page. The concept of subpages allows users to create a hierarchical structure to organize content in a more structured and easily navigable manner.
By creating a parent page and adding subpages under it, you can categorize content into different topics or themes. This hierarchical organization helps in keeping the workspace tidy and makes it easier to locate specific content when needed.
The subpages can contain various types of content such as blog posts, templates, dashboards, or any other information relevant to the parent page's theme. The goal is to associate subpages with the topic of the parent page to maintain a logical and organized structure within Notion.
How to link to a subpage in Notion?
To link a subpage in Notion, first, copy the link to that page. Next, go to the page where you want to create the link, highlight the phrase that you want to hyperlink, and use the paste keyboard shortcut: CMD/CTRL + v. This will link the subpage to the targeted text.
How to hide a subpage Notion?
You can hide embedded subpages in a Notion page by moving them under a toggle block. However, Notion no longer allows hiding subpages from the sidebar. However, if you own a Notion website enabled by Super, you can follow these steps to hide your subpages.
How to export a page with subpages in Notion?
You can export a parent page the same way you would export any page in Notion. Click on the “...” icon at the top-right corner of the page. Next, click on the “Export” option.
Notion will display a new view where you can choose the format in which you want to export the page.
Select the options that work best for you and click on the “Export” button to export the page into your local storage.
How to add a Notion subpage in a table?
1. Copy the link of the subpage that you want to add to the Notion table.
2. Paste the link in the preferred cell
3. Select the “Mention Page” option
Alternatively, if you want to add a hyperlink to the subpage over text inside a cell, simply select the text and use the keyboard shortcut to paste content: CMD/CTRL + v.
How to display a page within a page in Notion?
There are two methods to achieve this: embedding an existing page or using a Notion page block.
To embed an existing page within another Notion page, copy the link of the first page and paste it into the target page. Notion will present a view allowing you to "Mention page." Choose this option to embed it as a subpage.
Alternatively, to insert a page using the "Page block," type "/page" in the target page and select "Page" from Notion's list of blocks. This action prompts Notion to embed a new page and open it for editing.
Is there any way to view Notion subpages as a Table of Contents?
The Notion Table of Contents block is designed to pick and display only the H2 blocks in a page. Unfortunately, there’s no way to display the subpages as a table of contents.
