How to Link Notion Databases & Get Multiple Databases in One View

Table of contents

• 1. Create a new Notion page or open an existing one
• 2. Link Notion databases
• 3. Add the first database to the linked view
• 4. Link another Notion database to the view
• 5. Access multiple Notion databases in one view
• Limitations of linked Notion databases
• FAQs
• How to unlink a database in Notion?
• How to link a database from another workspace in Notion?

The flexibility to logically organize information makes Notion the perfect tool for project management. You can store information on multiple pages and quickly pull relevant data into a single page.

This capability finds many applications.

A marketing team, for example, could have separate databases for managing newsletters, blogs, videos, etc., on many different pages. But when the C-Suite wants to get an overview, they can quickly access a single database view with all channel databases linked to it.

This makes organizing data easy, and by using Notion Charts, you can present insights like a pro.

This guide will help you link separate Notion databases to set up a central database containing all the information relevant to a vast, multi-page project. We will demonstrate the creation of a linked database that displays multiple Notion databases in one view.

Let’s get into the details.

1. Create a new Notion page or open an existing one

You need a central page to store the master database, which contains views from multiple databases. If you already have a Notion dashboard, you could link together all databases there.

But if you do not have a central hub, create one on a new Notion page.

For demonstration purposes, we created a new hub page. The image below shows what it looks like.

2. Link Notion databases

Create the central Notion database using the ‘Linked view of database’ block. Type ‘/linked’ and click on the only block option displayed by Notion.

This will create an empty database, and Notion will prompt you to connect it with an existing database or create a new one. Selecting either option creates the first view of the linked database.

3. Add the first database to the linked view

We selected the ‘Building good habits’ database from the list and here’s what it looks like on the page.

You can even select a different view of the linked database that is pulled from the original database source.

We selected the ‘Week 1’ view, and with that, we successfully added the first database to the linked view.

The tiny arrow next to the database icon indicates that it is a linked database, and not the original one.

Let’s add another.

4. Link another Notion database to the view

Click the ‘+’ icon next to the tab of the database currently in view.

This will open a menu bar, click ‘Empty view’ to insert the second blank database into the linked view.

This time, we want to insert our ‘Marketing campaigns’ database so we search for it using the Notion search bar and click on the appropriate search result.

5. Access multiple Notion databases in one view

Feel free to add filters and sort data in any database view, it won't impact the parent view unless you edit properties or data.

Limitations of linked Notion databases

The only major limitation of linking multiple databases in one view is that all edits to the linked version are reflected in the original database as well, except for the filters you apply.

This means, you can’t pick out databases and edit them as separate units.

FAQs

How to unlink a database in Notion?

Notion does not provide an option to unlink a database. If you want to remove a view from the master database, right click on it and select ‘Delete’. This will remove the view without impacting the original database.

How to link a database from another workspace in Notion?

Here’s how to link a database from another Notion workspace:

1. Copy the link of the database from the source workspace.

2. Paste it into the destination page in the new workspace.

3. Select the ‘Linked database view’ option.

This will link the database with the necessary permissions and then embed it within your current workspace as a linked view.