Entrepreneurs must be innovative, yet organized — process-oriented, yet flexible, and most importantly — client-focussed, yet employee-friendly. Phew! That’s quite a list of traits for entrepreneurs to embody. You know it all too well — how challenging it is to juggle multiple balls while the external factors throw chainsaws into the mix.
Metaphors apart, you need the right tools to make entrepreneurship easy, especially if you are a one-person show.
Notion is the perfect project-management tool for entrepreneurs. Its easy-to-use interface makes managing workflows simple. Be it managing a team or creating a website, Notion offers amazing features that help you centralize data and share information.
How to use Notion as an entrepreneur?
Here are the different ways to put Notion to use as an entrepreneur:
1. Create a website
You can turn the content in your Notion workspace into web pages within a few clicks! Every Notion page, regardless of the type of content, can be made public, allowing anyone with an internet connection to access them..
Even though you can publish a bunch of pages with Notion, you need Super to turn those pages into a fully functional website. With Super, you can:
1. Customize your domain name which allows you to build brand authority.
2. Purchase a domain without having to rely on an external tool.
3. Create custom navbar, footer, and Call-to-Action buttons.
4. Optimize your content for search engines.
5. Create fast-loading pages.
6. Set up custom themes and templates.
7. Integrate your website with your favorite tools.
Notion is limited in design features that support website building. Additionally, you want your website to generate leads, with Super you can customize your website and optimize it for conversions.
Notion website templates for entrepreneurs
2. Centralize information
Notion makes managing business functions easy. As an entrepreneur, you need to make sure that all data is available in one place so that all your teams can access it.
Why is that important?
Consider this scenario - your marketing team hires an agency to write video scripts and the agency submits an invoice. Your finance team is supposed to process the invoice by a set date. Now, without a centralized hub, your marketing team is reliant on the agency to know if the finance team processed the invoice.
Now, if there were a central hub where the marketing and finance teams can access all the information, they would save time in communicating about the invoices and following up on their status. Makes coordination easy, right?
Notion is the central hub you are looking for. It enables you to share content with only the audience that must be able to access it. Its strict access controls make it ideal for entrepreneurs to ensure that their information is shared with the right audience base.
3. Share important documents with a dashboard
With hundreds of dashboard, organizational documents, and pages, your Notion teamspace can get super cluttered. After a point, it becomes difficult for your team to find important documents.
Although Notion allows each workspace member to create unique bookmarks, users may feel lost while looking for pages that they seldom access.
For example, a graphic designer will have easy access to his team’s primary dashboard, but they would struggle to locate other important pages, such as the company's leave policy.
Entrepreneurs can partially address this problem by utilizing Notion dashboards. These dashboards provide members of the workspace with a quick overview of organizational activities and important documents.
Here’s a sample dashboard from a content marketing agency.
4. Manage projects with Notion databases
Notion databases help you manage information effectively. They are available in the form of Kanban boards, lists, calendars, timelines, and galleries, making it easy for you to visualize information through different lenses.
You can create content calendars, employee databases, client repositories, and essentially everything that needs to be put into a table. In our guide to creating Notion databases, we created a sample employee database. You can create similar one for all your requirements.
Notion databases offer great flexibility, not only allowing you to view data in various formats but also enabling selective sharing with others.
Going back to the example of sharing invoice status between the marketing and finance team — the marketing team can create a tabular Notion database with key information in the columns and share it with the finance team. The finance team can update the database when the status changes. This way, both teams stay on top of the progress without having to exchange emails or getting on calls.
Further, each item in the database can be treated as a new Notion page with its own set of properties, images, and text.
5. Get creative with Notion AI
The newest Notion feature - Notion AI is a stellar tool that helps you generate ideas, write email copies, create blog posts — the list is endless.
Notion AI can be a valuable resource when you encounter roadblocks in your entrepreneurial journey. With the appropriate prompts, you can obtain practical advice from Notion. At the very least, you can acquire some useful ideas.
Check out our comprehensive guide to using Notion AI to learn how you can speed up your workflows with it.
Notion Features for Entrepreneurs
Notion provides a range of customizable templates for various use-cases. Entrepreneurs can easily import a template into their page and customize it to their preferences.
Additionally, Notion allows you to create your own templates and reuse them when required. Additionally, you can employ nested template buttons to design unique pages that are customized to specific use-cases.
For example, you could compose an excellent cold outreach email and save it as a template. Whenever you need to send one, you can import the template, personalize it for the new recipient, and send it quickly. This saves you time and effort that you would otherwise expend searching for the appropriate words to include in the email body.
Integrate with third-party apps
Notion offers integration with various third-party apps, such as Google Drive and Slack. This makes it super-easy for you to quickly grab data from other tools within your Notion workspace — No jumping tabs, no copy-pasting, Notion takes care of it all.
As an entrepreneur, using Notion for your business means having a neat looking interface with a host of features that make your workload manageable. Notion can be used beyond project management, such as a content management system and a tool for generating ideas with the help of Notion AI.
Remember the chainsaws? Notion helps you juggle them with one hand.