Notion offers a range of pricing plans to cater to various users with different team sizes and requirements. Whether you're a freelancer looking for personal organization or an enterprise seeking advanced controls, Notion has a plan tailored for you. In this article, we'll explore how Notion's pricing plans align with the requirements of different users.
Notion Pricing Plans Comparison - What you get with each plan
Free Plan - Free Forever
Notion offers a plan that is free forever but it comes with a few limitations. The features and capabilities are quite limited when compared to any of the paid plans. Here’s a detailed account of what the free plan offers:
The free Notion plan provides the capability to create an unlimited number of pages and blocks, primarily designed for individual users. However, the teams with more than 2 members get a limited trial of block availability.
While content creators can freely generate as much written content as they want, file uploads are capped at 5 MB, which can at times be a serious shortcoming. But if you use Notion for blogging and often upload images, the 5 MB limit is often not a blocker for most activities.
Further, the free version of Notion maintains your page history for 7 days. While you pages continue to exist, the limited Notion backup does not allow you to roll-back to a previous version.
With this version, you only get basic page analytics that show the activities performed by the workspace members alone. And you are allowed up to 10 guest collaborators in the workspace but all collaboration features like commenting, tagging, setting page permissions, etc. are available in the free version.
You also get some basic API integrations with the free version — such as dynamic link previews and connections to platforms like Slack and Zapier.
Your Notion database size is limited in the free version — you can have only up to 100 rows.
Further, your export options include HTML, Markdown, CSV, and PDF formats. The advanced security features like SAML Single Sign-On (SSO) and user provisioning (SCIM) are not available.
Also, workspace analytics, granular admin roles, and audit logs are also absent. Priority support and a dedicated customer success manager are not included in this plan.
The biggest shortcoming of the Notion free plan is the inability to create a custom domain. A custom domain is essentially if you plan to create any type of website with Notion. Without one, you can’t build your brand, design the website the way you like, or generate leads from your website. However, you can use Notion on a custom domain by signing up with Super and get stellar SEO and design features.
Finally, you do not get priority support or a dedicated customer success manager with Notion’s free plan. You can however access Notion’s knowledge base and it’s support community to get your issues resolved.
Overall, the Notion Free Plan is a great starting point for individual users and small teams looking for a versatile platform to organize and collaborate on projects. However, its limitations in terms of collaboration features, advanced security, and analytics might impact the experience for larger teams or businesses with more complex requirements.
Plus Plan: $8 per user per month when billed annually. $10 when billed monthly
The Notion Plus plan allows creation of unlimited pages and blocks for all workspace members, not just the owner.
Also, you can upload any number of files you want without hitting a cap. You can also access much older versions of your content as your page history expands to 30 days.
The Plus plan also supports more collaboration by allowing you to collaborate seamlessly with up to 100 guest contributors. Moreover, you get more control over access management through permission groups, ensuring that the right people have the right level of access. Additionally, the flexibility of both open and closed teamspaces fosters effective collaboration.
While the Plus plan allows you to personalize your Notion website with a custom notion.site domain, you still do not “own” your website fully. You can’t optimize your content for search engines or design the pages the way you want. To be able to create a full-fledged website, you still need Super.
Further, the Plus plan allows you to sync databases without constraints — there's no longer a cap on the number of databases you can create. Also, each database can accommodate up to 20,000 rows of data — you have a lot of room to play with.
The Notion Plus plan allows you to export a backup in advanced formats like HTML, Markdown, CSV, and PDF.
While the Plus plan empowers you with more security through features like SAML Single Sign-On (SSO), user provisioning (SCIM) and advanced security controls are not available with this tier.
Workspace analytics, intricate admin roles, and an audit log remain absent from this package.
Lastly, you're granted priority support, ensuring that your queries and concerns receive prompt attention. However, the personalized support of a dedicated customer success manager is not part of this plan.
Overall, the Notion Plus Plan is a balanced choice for individuals, small teams, and businesses seeking an upgraded collaboration experience without the full suite of advanced features. It offers enhanced collaboration, security features like SAML SSO, and priority support, making it suitable for organizations looking to optimize teamwork and project management.
However, limitations in security controls, user provisioning, and advanced analytics might impact larger businesses or those with more complex requirements.
Business Plan: $15 per user per month when billed annually. $18 when billed monthly
With the Notion business plan, you get a lot more capabilities beyond the plus plan.
With an extended page history of 90 days, you can revisit past versions and changes, offering more comprehensive project tracking and accountability.
This plan also allows you to delve deep into advanced page analytics to gain a deeper understanding of your content's impact and your team's engagement, allowing for data-driven decision-making. However, the features are still quite limited for business website owners. The Notion Analytics feature does not allow you to track where your visitors are coming from and what they do after visiting your site. Super Analytics, on the other hand, helps you dive deep into numbers and generates insights that aid in data-driven decision making.
The business plan, however, offers much advanced collaboration features by accommodating up to 250 guest collaborators, up by 150 compared to the Plus plan. This makes this plan perfect for small business owners. You also get advanced workspace and teamspace security controls, allowing you to tailor security measures to your business needs. The SSO - Single Sign-On feature also gets activated with this plan.
The Business Plan offers all the features offered by the Plus Plan. However there are some shortcomings compared to the Enterprise plan. While there's no longer a specific file upload limit, businesses that work extensively with very large files might still need to consider their file management strategies. Further, while the users on the Business Plan get priority support, they do not get a dedicated customer success manager for personalized assistance.
Enterprise Plan: Price is customized as per the business’ needs - reach out to the support team
The Notion Enterprise Plan is tailored to meet the demands of larger organizations, offering a comprehensive array of advanced features. It provides enhanced collaboration, top-tier security measures, thorough analytics, user provisioning, and dedicated support.
It's an ideal solution for businesses seeking a powerful platform to optimize their workflows, collaboration, and project management. Considering the range of features, the plan is well-suited for organizations that require top-notch security, robust administrative controls, and personalized support. Finally, you get unlimited page history — you can access page versions from years back.
This plan offers all the features of the previous plans. In addition to that, Enterprise users can manage users more effectively with user provisioning (SCIM), automating user onboarding and offboarding processes. They also get a dedicated customer success manager, offering personalized assistance and support throughout your journey.
When to go for a Notion paid plan?
You now know what each Notion plan offers but knowing when to upgrade to a paid plan requires deeper analysis. While the paid plan you choose depends on your individual needs and circumstances. Here are some factors to consider when making that decision:
1. Usage Requirements:
If you find that you're hitting limitations in terms of the number of pages, blocks, or collaborators allowed on the free plan, and these limitations are impacting your productivity or collaboration, it might be a good time to upgrade.
2. Team Size:
If you're working in a team and need to collaborate extensively, especially with guest collaborators, upgrading to a paid plan can provide you with the necessary features and flexibility to accommodate everyone's contributions.
3. File Size:
If your work involves handling larger files, such as media assets or complex documents, and the free plan's file upload limit is proving restrictive, a paid plan with larger file upload limits could be beneficial.
4. Advanced Features:
Consider the advanced features offered in paid plans, such as SAML Single Sign-On (SSO), user provisioning (SCIM), advanced analytics, and security controls. If these features align with your organization's needs, upgrading might be a strategic move.
5. Workspace Management:
As your usage grows, the need for more granular admin roles, audit logs, and advanced security controls might become important for efficient management of your workspace and content.
6. Priority Support:
If you require quicker issue resolution and personalized support, the priority support offered in paid plans could be valuable, especially for businesses or projects where downtime is critical.
7. Scaling Needs:
If you anticipate your needs growing over time, it might be more cost-effective to upgrade earlier to a plan that can accommodate your future requirements.
8. Budget Considerations:
Evaluate your budget and the value you'll gain from the additional features of a paid plan. If the benefits outweigh the costs, upgrading can be a prudent investment.
9. Long-Term Goals:
Consider your long-term goals for your projects or organization. If you foresee sustained growth and collaboration, a paid plan might provide more stability and the necessary tools.
Notion AI Pricing
Notion AI is an optional add-on feature that can be added to any paid plan offered by Notion for $8 per member per month when billed annually or $10 when billed monthly.
This add-on is designed to enhance your productivity and content creation by utilizing artificial intelligence capabilities within the Notion platform. Here's a breakdown of the pricing and features related to Notion AI:
Notion Payment Frequency
Notion offers flexible payment frequency options for its various plans. Here's a breakdown of the payment frequency options for Notion plans:
1. Monthly Billing:
Notion offers monthly billing for all its paid plans, including Plus, Business, and Enterprise. With monthly billing, you pay on a month-to-month basis, making it suitable for those who prefer a shorter commitment.
2. Annual Billing:
Notion also provides the option for annual billing for its paid plans, which means you commit to a year-long subscription, paying for the entire year upfront. Annual billing often comes with cost
Notion’s Billing and Account Changes:
If you make changes to your plan, such as adding or removing members, your account may be charged or credited based on the time spent in the workspace and the current subscription rate.
Upgrades to a higher plan are charged immediately, while downgrades occur at the end of your billing cycle.
Notion’s Refund Policy:
Notion offers refunds for all plans and both billing cycles. Refunds for monthly subscriptions are available within a specified timeframe, while annual subscribers can also request refunds within a designated period. Reach out to their support team for guidance.
Here’s what Notion Free and Paid plans offer based on who you are:
Individuals and Small Teams:
- Free Plan: Unlimited pages and blocks for individuals, basic collaboration features, 7-day page history, basic page analytics, limited guest collaborators, and up to 5 MB file uploads.
- Paid Plans: Expanded features, including unlimited blocks for teams, advanced collaboration, custom domains, more robust page history, advanced analytics, and increased guest collaborator limits.
Teams and Collaborative Groups:
- Free Plan: Offers basic collaboration features, but with limitations on guest collaborators and file uploads.
- Paid Plans: Enhanced collaboration tools, including larger guest collaborator limits, advanced page analytics, integration with Slack, GitHub, and more, along with larger file upload limits.
Companies and Larger Organizations:
- Free Plan: Limited collaboration capabilities for larger organizations due to guest collaborator limitations and fewer advanced features.
- Paid Plans: Tailored features for companies, including SAML Single Sign-On (SSO), advanced workspace and teamspace security controls, workspace analytics, and the ability to connect several teams and tools.
AI Enthusiasts and Writers:
- Free Plan: Offers unlimited pages and blocks for personal use, suitable for note-taking, writing, and content organization.
- Paid Plans: Advanced features can benefit AI enthusiasts and writers with enhanced collaboration, unlimited file uploads, dynamic link previews, and more advanced analytics.
Students and Educators:
- Free Plan: Students and educators can access the Plus Plan for free, allowing them to benefit from enhanced features including larger guest collaborator limits, more version history, and larger file uploads.
- Paid Plans: Paid plans offer additional features such as collaboration, analytics, and more storage, catering to educational needs.
Administrators and Managers:
- Free Plan: Basic collaboration tools, useful for simple content creation and organization.
- Paid Plans: Paid plans offer advanced collaboration, admin content search, granular admin roles, and workspace analytics, catering to efficient management and organization.
IT and Security Professionals:
- Free Plan: Basic features, but with limitations on advanced security controls and features.
- Paid Plans: Paid plans offer advanced workspace and teamspace security controls, SAML Single Sign-On (SSO), and other features to enhance security.
Business Development and Sales:
- Free Plan: Basic collaboration tools, suitable for basic project management and content organization.
- Paid Plans: Paid plans offer enhanced collaboration, integration with tools like Slack and Zapier, advanced analytics, and more, catering to sales and business development needs.
Data and Analytics Professionals:
- Free Plan: Basic page analytics, suitable for simple data tracking.
- Paid Plans: Advanced analytics and workspace analytics in paid plans provide more robust data tracking and insights.
Enterprise Decision Makers:
- Free Plan: Limited for comprehensive enterprise use due to guest collaborator limitations and lack of advanced features.
- Paid Plans: Enterprise features, including user provisioning, advanced security controls, audit logs, dedicated customer success manager, and unlimited page history, cater to enterprise-level needs.
Our Verdict: Which Notion Plan to Choose?
Recommended Notion Plan
Individuals and Small Teams
Free Plan or Plus Plan
Teams and Collaborative Groups
Plus Plan or Business Plan
Companies and Larger Organizations
Business Plan or Enterprise Plan
AI Enthusiasts and Writers
Plus Plan or Business Plan (with AI add-on)
Students and Educators
Plus Plan (free for students/educators)
Administrators and Managers
Plus Plan or Business Plan
IT and Security Professionals
Business Plan or Enterprise Plan
Business Development and Sales
Plus Plan or Business Plan
Data and Analytics Professionals
Business Plan or Enterprise Plan
Enterprise Decision Makers
Is Notion free for students?
Yes, Notion offers a Plus Plan for students and educators at no cost. This special offering includes enhanced features compared to the Free Plan, allowing students and educators to access and utilize Notion's advanced capabilities for educational purposes.
Does Notion subscription renew automatically?
Yes, Notion subscriptions renew automatically according to the chosen billing cycle—monthly or annually. This ensures uninterrupted access to the plan's features and benefits. You have the flexibility to cancel your subscription at any time, and your access to paid features will continue until the end of your current billing cycle.
Do Notion website owners need a paid plan?
Notion allows users to create basic websites with the Free Plan. However, some advanced features, such as using a custom domain, might require a paid plan. Website owners should evaluate their specific needs and determine whether the features provided in their chosen plan are sufficient for their website goals.
Is the paid version of Notion worth it?
The value of upgrading to a paid Notion plan depends on individual needs. Paid plans offer additional features such as unlimited blocks for teams, advanced analytics, enhanced collaboration, and more storage. Consider your requirements and whether these features align with your goals before deciding if the paid version is worth it for you.
What is the limit of Notion free?
Notion's Free Plan provides unlimited pages and blocks for individual users. However, limitations exist for teams. For instance, guest collaborators, file uploads, and page history have specific limits outlined in the provided text.
Is Notion free good enough?
Notion's Free Plan is suitable for basic personal use and offers a wide range of features. It provides the flexibility to organize and manage your work and life effectively. However, if you require advanced collaboration, analytics, increased storage, and more, upgrading to a paid plan might be beneficial.
What happens if you stop paying for Notion?
If you decide to stop paying for Notion's paid plan, your account might be downgraded to the Free Plan. As a result, access to advanced features and capabilities associated with the paid plan might be limited or removed. It's important to review the features available in the Free Plan to ensure they meet your ongoing needs.
Does free Notion have unlimited pages?
The Free Plan of Notion offers unlimited pages and blocks for individual users. This means you can create and organize as much content as you need without restrictions on the number of pages or blocks.
Is Notion free offline?
Yes, Notion offers offline access to your content through its desktop app. This means you can continue working and editing your content even when you're not connected to the internet. Once you're back online, your changes will sync with the cloud.
Can you make a website on Notion for free?
You can create a basic website on Notion for free. The Free Plan allows you to build simple websites with content blocks and pages. However, certain advanced features, such as using a custom domain, may be available with paid plans. Consider your website's requirements and the features needed before making a decision.