Is Notion Free + What's Included in the Notion Free Plan

Table of contents

• What all is free in Notion and when to upgrade to a paid plan?
• Features not available with the free Notion plan
• FAQs
• Is the Notion free plan worth it?
• Is Notion AI free?
• Is Notion free for students?
• How long is Notion free for students?
• Is Notion free for teams?
• Is Notion free for commercial use?
• Is the Notion calendar free?
• Is Notion Sites free?
• How many pages can you create for free in Notion?
• Is Notion free to download on any device?
• How many workspace members can you have with the free Notion plan?
• Is Notion free for educators and teachers?
• Is Notion free for non-profit?

Yes, Notion is free forever for individuals and small teams. You can access most Notion features with the free plan but would need to upgrade or pay an add-on fee for niche features. The tool is designed to sell itself with the free plan, encouraging users to try one of the paid plans to accommodate their ever-evolving needs and increasing dependence on the tool.

For example, a team of 10 on Notion might soon need to grow or use more Notion features. In that case, the free plan would not suffice and the team would have to upgrade to a paid one. Furthermore, capabilities like Notion Sites are available at a very limited level with the free plan so users need to upgrade to use it to the full capability, irrespective of the team size. Similarly, Notion AI has an add-on cost so even users on the free plan must pay to use this capability.

In short, Notion is free to use to a certain extent and for most use-cases but users need to pay for premium features and large teams.

What all is free in Notion and when to upgrade to a paid plan?

Blocks and pages

Use unlimited blocks and pages for an individual user.

But if you have more than one workspace owner, you get only 1000 blocks. You will need to upgrade to one of the paid plans to use unlimited blocks.

File uploads

You can upload any number of files up to 5MB each.

To upload unlimited files up to 5GB each, upgrade to a paid plan.

Page history

The free plan allows accessing only up to 7 days old versions of a page.

With a paid plan you can access Notion page versions that are 30 days or older.

Guest invites

You can invite up to 10 guests to your workspace with the free plan.

Paid plans support for guests starts from 100 with the Plus plan.

Database automations

The Notion free plan supports very basic database automation, allowing only Slack notifications.

The Plus plan offers a wider range of automations.

Notion charts

You can create only one Notion chart with the free plan.

There’s no limit on the number of charts that you can create with the paid plans.

notion.site domain

You can create only one notion.site domain for your published pages with the free plan and five with the paid plans.

Search Engine Optimization (SEO)

You get very basic SEO features with the Notion free plan.

You need to upgrade to index your website on search engines and to add meta tags.

Additionally, you need a paid Notion subscription to customize your site by adding a homepage, custom domain, favicon, and navigation bar.

None of the Notion plans support custom fonts, colors, or any other design capabilities. Plus, the SEO features are quite limited. You can’t add a footer, customize with code, or integrate with any tool other than Google Analytics.

You can do all that and more with Super paid plans. It is cheaper to build a Notion-based website with Super if you are not on a paid Notion plan. And even if you are, the features to price ratio heavily favors Super. Notion paid plans provide a variety of features, and Notion Sites is just one of them. Super, on the other hand, specializes in building websites with content in Notion.

Features not available with the free Notion plan

You must upgrade to a paid Notion plan if any of the below capabilities is important for you:

Private teamspaces

Create exclusive spaces for specific teams to collaborate without sharing access across the entire organization.

Exporting workspace

Export the Notion workspace in bulk, including all pages and databases, for offline use or backup.

Single Sign-On (SSO)

Simplify and secure user authentication with centralized login through an SSO provider.

Advanced access controls

Manage granular permissions to ensure sensitive information is accessible only to authorized users.

Workspace analytics

Track usage insights like active members, top pages, and engagement metrics across the workspace.

Audit logs

Monitor activity logs for user actions, changes, and access events to enhance security and compliance.

Workspace consolidation Merge multiple workspaces into one for streamlined collaboration and centralized content management.

HIPAA compliance

Ensure the workspace meets strict healthcare data protection and privacy standards.

Guest invite requests

Allow guests to request access, simplifying external collaboration management.

Custom data retention

Set personalized policies for how long data is stored or archived before deletion.

Priority support

Access faster response times and elevated support channels for troubleshooting and guidance.

Customer success manager

Receive dedicated support from a Notion expert to align the platform with your goals and workflows.

FAQs

Is the Notion free plan worth it?

The Notion free plan is packed with generous features, making it absolutely worthwhile for individuals and small teams. Even though you do not get full Notion Sites, Charts, and other features, the free plan works great as a project management tool, central hub, company knowledge base, among other use-cases.

Is Notion AI free?

Notion AI is not free beyond the initial 40 prompts. You need to pay $10 per month per seat on top of your base plan to access Notion AI. The cost is $8 per month per seat when paid annually.

Is Notion free for students?

The Notion ‘Plus’ plan is free for students from accredited universities. You must have a student email address to be eligible for these benefits.

Learn more about using Notion as a student here.

How long is Notion free for students?

The Notion ‘Plus’ plan is free as long as your university or school email ID is active. Once deactivated by your educational institution, the benefits of the ‘Plus’ plan end unless you subscribe for it.

Is Notion free for teams?

Notion is free for teams but as they grow, they would invariably have to sign up for a paid plan because of limitations that start to appear. For example, once the team has more than one workspace owner, the usability of Notion is limited to just 1000 blocks which is not enough with a large team creating a lot of content.

Is Notion free for commercial use?

Notion may be free for commercial use depending on usage. Small teams could probably make the best use of Notion features for free without worrying about scaling for a long time. However, the same team would have to subscribe to a paid plan if they want to use the Notion Sites capability.

Is the Notion calendar free?

Yes, the Notion Calendar feature is available for free. You can easily connect your calendar view databases or integrate it with Google Calendar in a few simple steps.

Is Notion Sites free?

Notion Sites is not free — it’s available only with paid Notion plans. Furthermore, you need to spend an add-on amount to connect your website with a custom domain. If you are on a free Notion plan, Super custom Notion website builder could provide a better bang for your buck than Notion Sites.

How many pages can you create for free in Notion?

There is no limit on the number of Notion pages that you can create for free. However, if you have more than one workspace owner, you are limited to using only 1,000 Notion blocks which automatically limits the number of pages you can create.

Is Notion free to download on any device?

Yes, you can download the Notion app for free on any device and operating system.

How many workspace members can you have with the free Notion plan?

You can have as many workspace members as you want at no additional cost but the only caveat is that the number of blocks you can create gets limited to 1,000 when you have more than one workspace owner.

Additionally, the existing count is included in the total, meaning if you already have 1,000 blocks, you can’t create more. You can only edit the existing ones.

Is Notion free for educators and teachers?

The Notion ’Plus’ plan is free for educators from universities listed in the ‘World Higher Education Database’. Educators need to sign up with Notion using their official email address to access the benefits. The access stays free as long as they are in a single-person workspace.

Is Notion free for non-profit?

While not free, the Notion ‘Plus’ plan is available at a discounted rate for non-profit businesses that are certified 501(c)3 in the US. They can use all Plus Plan features for $5 instead of $10 per member per month.

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